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Navigating taxes can feel overwhelming, with its sea of paperwork, numbers, and deadlines—especially for first-time filers. But understanding the basics is key to maximizing returns and staying compliant. In this guide, we’ll break down the basics of tax filing for newbies, covering everything from forms and income reporting to filing status and filing options.
Key Takeaways
- Filing taxes is important for everyone, including first-time filers.
- Understanding the tax filing process and different tax forms is crucial.
- Organizing and gathering the necessary documents is essential for a smooth filing experience.
- Determining the correct filing status can impact tax obligations and benefits.
- Reporting income accurately and taking advantage of deductions and credits can optimize your tax return.
Understanding the Tax Filing Process
The Internal Revenue Service (IRS) is the U.S. government agency responsible for collecting federal taxes and enforcing tax laws. A tax return is essentially a detailed report to the IRS of your income, expenses, and other relevant financial information for a specific tax year.
We’ll go into each in more detail, but the tax filing process involves these basic steps: calculating your taxable income, determining your filing status, checking for any credits or deductions, calculating your tax liability, and filing your return.
Determining Your Adjusted Gross Income
Adjusted gross income (AGI) is a key piece of your tax return since it’s used to determine how much you owe. AGI is defined as your total or “gross” income (which may include wages, self-employment income, tips, bank interest, stock dividends, etc.) minus any deductions, or “adjustments” to income that you are eligible to take.
For example, let’s say your income from a specific year includes:
- $45,000 salary/wages
- $8,000 wages earned as a part-time Uber driver
- $250 interest from a high-yield savings account
Gross income = $53,250
Adjustments from your gross income include:
- $2,200 in student loan interest paid
Adjustments = $2,200
Gross or total income ($53,250) – adjustments ($2,200) = AGI ($51,050)
Determining Your Tax Liability
When it comes to your tax liability, you’ll either find out you’re getting a tax refund or a tax bill. A tax refund means you overpaid your taxes during the year, typically through paycheck withholdings. The federal government reimburses this surplus via a tax refund.
A tax bill, on the other hand, is the amount you’ve paid too little in taxes. If your tax return shows that you haven’t paid enough in taxes throughout the year, you’ll receive a bill for the outstanding amount owed to the federal government,
Gathering Required Documents
The first step in filing your taxes is gathering all the necessary paperwork.
Essential Documents
First off, you’ll need your Social Security number, which you can find on your Social Security card. You’ll also want to have your bank account and routing number handy for direct deposit in case you’re getting a refund.
In addition, you’ll need to gather your year-end income documents. These include Forms W-2 for wages from full or part-time employer(s) and various 1099s for things like self-employment income, side gigs, and bank interest.
If you’re paying back any student loans, you’ll receive a Form 1098-E to show how much student loan interest you paid, which you can deduct from your total income.
You should receive these documents via post or email by January 31 each year.
Tax Forms
Income tax forms are official government documents you’re required to fill out when you pay your taxes. As a first-time taxpayer, you’ll most likely be using Form 1040—the most common form used by U.S. taxpayers to file an annual income tax return.
Depending on your situation, other forms you might need include:
Schedule 1: Used to report certain types of income that aren’t listed on the 1040, such as taxable refunds of state and local income taxes, unemployment compensation, alimony, rental income, and income or loss from a business.
Schedule B: Use this if you have over $1,500 of taxable interest (such as from a savings account) or ordinary dividends from investments like stocks or bonds.
Schedule C: If you’re a freelancer, self-employed, or working a side gig, you’ll use this form to show your business income and expenses.
Schedule D: Here you’ll report any capital gains or losses from investments, digital currency, business ventures, or a home sale.
If needed, these forms will accompany your Form 1040.
Staying organized will save you time and stress when it’s time to file your taxes. You might want to create a physical or digital folder to keep track of all your tax-related documents. This includes anything having to do with your job, bank, student loans, investments, and any other income. If you’re self-employed or taking certain deductions, you’ll also need to keep receipts for expenses and records of income.
Determining Your Filing Status
Your filing status determines the rate at which income is taxed. Different filing statuses also affect which tax forms you need to fill out, your standard deduction, credits and deductions available to you, and, ultimately, the amount of tax you owe.
The five filing statuses are:
- Single: This status applies if you are unmarried or legally separated as of the last day of the tax year.
- Married filing jointly: If you are married as of the last day of the tax year, you and your spouse can choose to file a joint return, which combines the income and allowable expenses of both spouses.
- Married filing separately: Married couples can also choose to file separate tax returns. This often occurs if you want to handle your finances individually if filing separately results in less tax than a joint return, or due to a pending divorce.
- Head of household: This status typically applies if you are unmarried and have paid for more than half the cost of maintaining a home for yourself and a qualifying person, such as a child or dependent relative.
- Qualifying widow(er) with dependent child: Use this status if your spouse died during the previous two tax years, you are not remarried, and you have a dependent child.
While you may be able to claim more than one filing status, usually, you’ll choose the one that results in the lowest tax.
A joint tax return may result in a bigger tax refund or a lower tax bill, due to increased opportunity to qualify for tax credits that lower your tax liability.
Filing as head of household instead of single can also result in a lower tax rate, potentially reducing your tax bill or increasing your refund. And the qualifying widow(er) with dependent child status allows a surviving spouse to use the married filing jointly tax rates (and higher standard deduction) on an individual return.
Warning
Keep in mind these are generalizations and may not apply to every taxpayer. You’ll need to crunch the numbers or talk to a tax professional to see which status is best for your situation.
Reporting Income and Deductions
Income
Most income is taxable in the eyes of the law. The IRS requires you to report all income, even if you don’t receive a form for reporting it.
Taxable income may include:
- Wages: Income earned from employment, including salaries, wages, tips, and bonuses.
- Self-employment income: Freelance, side gig, or independent contractor work, products or services sold online, renting out personal property.
- Investment income: Earnings from investments such as stock or cryptocurrency, bank interest of $10 or more, dividends, and capital gains from assets sold.
- Other income: Tax refunds, alimony received, unemployment compensation, gambling or lottery winnings, etc.
- Education and assistance: Some scholarships and grants may be considered taxable income.
Deductions
You can claim credits and deductions when you file your tax return to lower your tax. Credits are subtracted from the tax you owe. Deductions get subtracted from your income when you file so you don’t pay tax on it, ultimately lowering your tax.
Common deductions and credits available to first-time filers include:
- Education credits: The American Opportunity Credit and the Lifetime Learning Credit provide tax breaks for higher education expenses.
- Student loan interest deduction: This deduction allows you to claim up to $2,500 in interest paid on student loans.
- Standard deduction: A fixed amount that reduces taxable income based on your filing status. Most first-time filers will use the standard deduction.
- Itemized deductions: Itemized deductions are specific costs (like medical expenses over 7.5% of AGI, property taxes, or mortgage interest) that you can claim on Schedule A if they apply to you.
- Earned income tax credit (EITC): This tax break is available to low and moderate-income workers, with the amount depending on income and number of dependents.
- Home office deduction: If you are self-employed and use a portion of your home exclusively for business, you may be able to claim a home office deduction.
Filing Options
You have options when it comes to filing your tax return.
Filing Online
E-filing is the fastest way to submit your return.
The IRS offers a few e-file options, including Free File. This guided tax software is free for taxpayers with an adjusted gross income of $79,000 or less. The IRS’ Volunteer Income Tax Assistance (VITA) program also offers free in-person tax preparation if you have an AGI of $64,000 or less, or if you have a disability or limited English skills.
Another free or low-cost option is using an online tax preparation software like TurboTax or H&R Block to complete and e-file your taxes at home. The software will guide you through your entire tax return by asking a series of questions about your income, marital status, and other financial circumstances, and allowing you to upload your year-end income documents like W2s or 1099s. They’ll also handle the calculations and submit your return electronically.
If you end up owing taxes, e-file lets you schedule an automatic payment from your bank account. Or if you’re getting a refund back, add your bank details for direct deposit. You can expect your refund within 21 days for an e-filed return.
Tip
The IRS offers a few e-file options, including Free File. This guided tax software is free for taxpayers with an adjusted gross income of $79,000 or less.
Filing With a Tax Professional
If calculating income and deductions yourself sounds like a pain, you can work with a tax professional—such as a certified public accountant (CPA), enrolled agent, or attorney—to file your tax return for you. The tax preparer handles all the calculations and will generally e-file for you. As with the other methods, you’ll need to give them all your financial information including W2s, 1099s, etc., and answer some questions about your life circumstances so they can understand your tax situation.
A tax preparer may be more expensive than online software, but it will significantly lighten your workload.
Filing by Hand
Most people file electronically these days, but you can still file by hand if you like. You’d simply have to bust out a calculator, add up all your income and deductions, fill out and sign the paper form(s), and then mail them to the IRS. Hand-filed tax returns generally take at least four weeks for the IRS to process.
Regardless of how you file, you can use the IRS’ online “Where’s My Refund” tool to check the status of your refund:
- 24 hours after you e-file a current-year return
- 3 or 4 days after you e-file a prior-year return
- 4 weeks after you file a paper return
How To Pay Your Taxes
If you end up owing taxes, you have three main options for how to pay.
Paying With Your Bank Account
You can pay taxes directly from your bank account using the IRS’ Direct Pay tool online. There’s no registration required and no fee for using the tool. Direct Pay lets you schedule payments up to a year in advance.
Paying With a Card
Both individual filers and businesses can pay online with a credit card or digital wallet (such as PayPal or Click to Pay). Processing fees for paying by credit card range from 1.82% to 1.98% depending on the payment processor.
Apply for a Payment Plan
If you need to pay off your balance over time, the IRS offers payment plans and installment agreements for individuals and businesses. Once you complete your online application you will find out immediately whether your payment plan has been approved. Fees apply when paying by card.
Important Deadlines and Penalties
You probably already know that Tax Day usually falls on April 15 each year in the United States. If the 15th falls on a weekend or holiday, Tax Day is pushed to the following business day.
If you need more time to file, you have until April 15 to request a free extension, which pushes the deadline to October 15. You still need to pay any taxes owed by April 15th even if you get an extension.
If you don’t file your tax return by the due date, the IRS may issue a Failure to File penalty. This penalty is 5% of the unpaid taxes for each month or part of a month that a tax return is late, with a maximum of up to 25% of your unpaid taxes.
Resources for Further Assistance
The IRS has extensive information on its website to help first-time filers, including:
- Instructions for how to fill out the most common tax forms
- Checking the status of your refund
- Rules for available deductions and credits
- Access to free tax help
You can also refer to this guide for first-time taxpayers.
Frequently Asked Questions (FAQs)
Can I Be Claimed as a Dependent on My Parents’ Taxes?
Even after you start earning your own money, it’s possible to be claimed as a dependent on your parent’s tax return. If you still live with your parents, or if they help you pay for living expenses or higher education, your parents might claim you as a dependent. Doing so gives them access to certain tax credits.
For example, if you’re under age 19 (or under 24 if a full-time student) and you get more than half your financial support from your parents, you may be claimed as a qualifying child. Or, if you earned a gross income under $4,700, you may be deemed a “qualifying relative.”
You will still need to file a tax return, but you’ll need to note on your return that you’re being claimed as someone’s dependent. Talk to your parents before filing your tax return to find out if they plan to claim you as a dependent.
How Do I Determine My Appropriate Filing Status?
To determine your appropriate tax filing status, you need to consider your marital status on the last day of the tax year and choose from the five filing statuses recognized by the IRS: single, married filing jointly, married filing separately, head of household, and qualifying widow(er) with dependent child.
To determine the most beneficial filing status, consider factors like tax savings, eligibility for specific credits, and any life changes that may impact your status, such as marriage, divorce, or the death of a spouse.
What Can I Do if I Made a Mistake on My Tax Return?
If you make a mistake on your tax return, you have three years to amend it. You can do this by using Form 1040-X, Amended U.S. Individual Income Tax Return. You can submit an amended tax return to correct most mistakes electronically using available tax software products. If you filed using a tax professional, they can help you correct the mistake and file an amended return.
Check the status of your amended return using the “Where’s My Amended Return?” online tool or the toll-free telephone number provided three weeks after filing your amended return.
The Bottom Line
Filing taxes is a requirement for every American. As a first-time filer, you’ll want to make sure that you understand the process so that you can gather the necessary documents and report your income accurately. By taking advantage of deductions and credits, you can maximize returns. Whether you choose to file online, with a professional, or by hand, staying organized and informed will make the experience go more smoothly and even save you money.